From Excel to full budget control in 6 months

How Bioton SA centralized planning and reporting in the Azure cloud

Centralized and automated budgeting process in Matrix + Azure cloud deployment

Szybkie fakty

Client
Bioton SA
Industry / Type of client
Pharmaceutical/Finance, HR, Sales & Marketing
Technologies
Azure Cloud, Matrix, .NET

CLIENT

Bioton SA is one of the leading pharmaceutical companies in Poland, operating on the domestic and international market. It specializes in the production and distribution of medicines and dietary supplements, and its activities cover a wide range of pharmaceutical areas – from research and development to sales and marketing. The company employs specialists in various fields and puts great emphasis on innovation, process efficiency and modern IT solutions to support everyday work.

Business Analysis

Project Challenges And Objectives

Challenges Before Starting A Project

  • Lack of a unified system for budget planning and reporting.

  • Distributed Excel sheets in HR, sales, marketing and controlling departments.

  • High probability of manual errors and reporting delays.

  • Requirement for precision control over HR and sales cost drivers.

  • Critical 6-month window for full implementation..

  • Azure deployment requirements for high availability, security, and seamless legacy integration.

Project objectives

  • Centralizing all financial data into a single source of truth.

  • Achieving full, instantaneous control over budget execution.

  • Integrating all modules and departments within the Matrix environment.

  • Delivering an intuitive, modern front-end for seamless adoption.

  • Building a secure, scalable foundation on Azure Cloud.

Solution

Matrix CPM

We delivered a full-stack Matrix implementation on Azure, integrating core business functions:

Controlling

Quarterly planning and predictive sales trend forecasting.

Automated HR Finance

Real-time calculation of salaries, benefits, pensions, and statutory raises.

Sales & Marketing

Granular forecasting for revenue and promotional expenditure.

Reporting Engine

Automated monthly, quarterly, and annual analytical reports.

Modern Front-end

An intuitive interface designed for rapid user adoption and high performance.

Benefits

  • Single Source of Truth for budget
  • Real-Time Intelligence
  • Automation and Process Standardization: End-to-end automation of financial workflows
  • Future-Proof Scalability: (e.g. CAPEX)
  • Direct employee engagement in Matrix, eliminating Excel silos
  • Enterprise Security with Azure Cloud

Solution

Before vs. After

Area / Issue
Before deployment
After implementation
Obszar Tool
Przed Excel, Scattered Worksheets
Po
One Budget Environment (Matrix)
Obszar Data control
Przed None
Po
Full control in real time
Obszar Risk of errors
Przed High
Po
Automatic validation and standardization
Obszar Reporting
Przed Manual
Po
Monthly, quarterly, annual reports in Matrix
Obszar Integration
Przed None
Po
All departments in one system, integrated modules
Obszar Development
Przed Difficult
Po
Possibility of implementing new modules (e.g. CAPEX)
Obszar Environment
Przed Local
Po
Azure Cloud – Secure and Scalable

Do you want your budget to always be up-to-date, and your data reliable and easy to analyze?

See how deploying Matrix in the Azure cloud can improve planning, reporting, and decision-making.