Make an appointment
Gedeon Richter Poland

Enterprise Budgeting at Scale.
20 Departments, Hundreds of Excels,
One Solution.

Quick facts

Client
Pharmaceutical company
Project scope
Centralization And Automation Of The Budgeting Process In The Matrix System + SAP Integration
Industry
International pharmaceutical company / Finance & Controlling department

Client

International Pharmaceutical Company

The client is part of an international pharmaceutical group with more than a century of industry experience. Operating across multiple business functions, including manufacturing, R&D, logistics, HR, administration and finance, the organization sought to streamline financial planning by centralizing its budgeting process.

Challenges Before Starting A Project

  • Excel Chaos: Fragmented budgeting with zero data consistency.
  • Manual Consolidation: Merging disparate formats and structures by hand.
  • Version Control: Frequent data errors and conflicting file iterations.
  • Time Pressure: High-stakes deadlines for HQ approval in Budapest.
  • Siloed Systems: No process visibility and zero integration with SAP.

Project Objectives

  • Centralized budgeting within a single, authoritative system.
  • Process Automation: Streamlined verification, approval, and reporting cycles.
  • Enhanced Synergy: Cross-departmental collaboration.
  • SAP Integration: Seamless plan-vs-actual analysis.
  • Faster, transparent, and error-free budget cycles.

Solution

Matrix as a Central Budget Tool

  • Deployment of the Core Cost Module as the central financial pillar.
  • Analytical workshops with Controlling and Operations to map workflows.
  • Configuration of hierarchical approval paths (Manager → Director → Board).
  • Data Migration, seamless transition using historical Excel data as the baseline.
  • Knowledge Transfer and live budgeting support.
  • SAP Ecosystem: bidirectional integration for real-time Plan vs. Actual analysis.
  • Architecture ready for Sales and R&D expansion.

Benefits

  • Single Source of Truth, elimination of fragmented Excel silos
  • Process Governance: Structured scheduling with automated locking of editing stages.
  • Multi-level data validation and approval according to the organizational hierarchy.
  • Real-time data aggregation and professional reporting via the BI module.
  • User Efficiency: Dedicated button for instant, formatted Excel exports.
  • SAP Synergy: seamless Plan vs. Actual comparisons.
Area / Issue
Before deploymen
After deployment
Obszar Tool
Przed Excel, lack of consistency
Po One Budget Environment (Matrix)
Obszar Data Merge
Przed Manual, time-consuming
Po Automation and standardization
Obszar Budget preparation time
Przed Long, laborious
Po Faster budgeting
Obszar Risk of errors
Przed High
Po Validation, version control
Obszar SAP integration
Przed None
Po Bi-directional integration
Obszar Reports
Przed Manual
Po Reports in the BI module
Obszar Progress control
Przed None
Po Full Process Visibility

Additional Benefits

Drastic reduction in the manual workload for the controlling team.

Enhanced transparency and granular control.

Scalable Architecture

UX & Flexibility

Stop the Excel budgeting chaos

Discover how centralizing with the Matrix system can simplify your workflows, eliminate consolidation errors, and give you real-time control over your financial data.

Book free consultation